Limited Licence

Effectively an “entry-level” licence, Limited Licensees can provide condominium management services only under the supervision of a General Licensee or Transitional General Licensee (“supervising licensee”) and only if they are employed by a licensed condominium management provider (business). Limited Licensees:

• do not require condominium management work experience
• must work under supervision
• can provide condominium management services only under the employment of a licensed condominium management provider
• cannot be employed directly by a condominium corporation

The conditions of a Limited Licence are defined under section 8 of the General Regulation.

Conditions of licence

8. (1) For the purpose of subsection 38 (1) of the Act, the following are prescribed as conditions of a Limited Licence:

     1. The licensee shall not provide condominium management services except under the supervision of a supervising licensee.

     2. Subject to subsection (2), the licensee shall not enter into, extend, renew, or terminate a contract or other agreement on behalf of a client except with the prior approval of the supervising licensee mentioned in paragraph 1.

     3. Subject to subsection (2), the licensee shall not make expenditures of more than $500 of the client’s money, not including the reserve fund, except with the prior approval of the supervising licensee mentioned in paragraph 1.

     4. The licensee shall not, on behalf of a client, give anything to an owner or mortgagee that the client is required to give to an owner or mortgagee under the Condominium Act, 1998, except with the prior approval of the supervising licensee mentioned in paragraph 1.

     5. The licensee shall not sign status certificates under the Condominium Act, 1998, on behalf of a client.

     6. The licensee shall not make expenditures out of, invest, or otherwise make dispositions of a client’s reserve fund.

     7. The licensee shall be employed by no more than one condominium management provider unless the licensee has obtained the consent, in the form or manner approved by the registrar, of all condominium management providers that employ the licensee.

(2) The licensee may do an action described in paragraph 2 or 3 of subsection (1) without the prior approval of the supervising licensee mentioned in paragraph 1 of that subsection if it is necessary to ensure the immediate safety or security of persons using the property, as defined in subsection 1 (1) of the Condominium Act, 1998, with respect to the client or the assets, if any, of the client or to prevent imminent damage to that property or those assets.

(3) If a condominium management provider enters into a contract with a client governing the condominium management services that a Limited Licensee whom the provider employs is to provide to the client on behalf of the provider,

     (a) nothing in this section authorizes the licensee to do anything that the contract prohibits the licensee from doing; and

     (b) nothing in the contract authorizes the licensee to do anything that this section prohibits the licensee from doing.

Progressing to a General Licence

Limited Licensees may apply for a General Licence after they have completed the required work experience and education. These requirements must be completed within five years of applying for the General Licence.

The work experience requirements for a Limited Licensee to obtain a General Licence are:

• must have obtained at least two years of work experience (2,920 hours) and

• must have performed the following activities under the supervision of one or more supervising licensees:
  • planned and participated in meetings of the Board of Directors of a client
  • planned and participated in meetings of owners, including at least one annual general meeting within the meaning of the Condominium Act, 1998
  • participated in the preparation of a budget for a condominium corporation that the licensee has presented to the Board of Directors of a client
  • interpreted financial statements for a client, prepared under Section 66 of the Condominium Act, 1998, and presented them to the Board of Directors of the client
  • prepared and presented reports to the Board of Directors of a client
  • overseen the maintenance or repair of units and common elements within the meaning of the Condominium Act, 1998, or client assets, if any

Supervisory Requirements

A condominium manager who holds a General Licence or a Transitional General Licence may supervise someone who holds a Limited Licence. Supervision must involve:

• overseeing the quality of condominium management services (for example, timeliness, accuracy, comprehensiveness, and meeting legal requirements)
• enabling the Limited Licensee to develop into a competent and ethical service provider

The supervising licensee must be readily available but does not necessarily have to be present at the location of the Limited Licensee. In order to supervise effectively and be responsible for the activities they supervise or approve, the supervising licensee must have access to the records of the clients being managed by the Limited Licensee.

Limited Licence application instructions